admissions frequently asked questions
How does the admissions process at UDS work?
Union Day School uses a randomized lottery system for admissions. Our application for the 2019-2020 academic year will be available on the school website on January 1st at 8:00 am; it only takes a few minutes to fill out and submit. The official lottery will be run on February 18th, 2018 (President’s Day). Families who have submitted an application(s) before the lottery date will be notified on February 18th as to whether they have been offered a seat or placed on the appropriate waitlist for the grade(s) they applied for. If a family has more than one child applying for admission, separate applications must be completed for each child. Please see below for exceptions to this rule (twins/multiple birth siblings).
Are there any requirements families or students need to meet to be able to submit an application?
Students: UDS shall not discriminate against any student on the basis of ethnicity, national origin, gender, religious belief, disability, or fluency in English. UDS shall not limit admission to any child on the basis of intellectual ability, measures of achievement or aptitude, athletic ability, fluency in English, disability, race, creed, national origin, ancestry, religion, or gender.
Families: In North Carolina, the only rule for submitting an application to a charter school is that the child’s primary guardian must reside in the state of North Carolina. If you are offered a seat, part of the enrollment paperwork will include providing proof of residence.
For applicants who qualify under the McKinney-Vento Education of Homeless Children and Youth Assistance Act: "The McKinney-Vento Education of Homeless Children and Youth Assistance Act is the primary piece of legislation dealing with the education of children and youth experiencing homelessness. The Act is also known as Title X, Part C of the Every Student Succeeds Act.
State Coordinator’s name and phone number: Lisa Phillips – 337-315-7491
NCHEP website https://hepnc.uncg.edu/
Definition of “homeless” - Section 725(2) of the McKinney-Vento Act10 defines “homeless children and youths” as individuals who lack a fixed, regular, and adequate nighttime residence. The term includes—
• Children and youths who are: - sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason (sometimes referred to as “doubled-up”); - living in motels, hotels, trailer parks, or camping grounds due to lack of alternative adequate accommodations; - living in emergency or transitional shelters; or - abandoned in hospitals
• Children and youths who have a primary nighttime residence that is a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings
• Children and youths who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings
• Migratory children who qualify as homeless because they are living in circumstances
Children and youth experiencing homelessness have the right to:
Receive a free, appropriate public
Enroll in school immediately, even if lacking documents normally required for enrollment.
Enroll in school and attend classes while the school gathers needed
Enroll in the local attendance area school or continue attending their school of origin (the school they attended when permanently housed or the school in which they were last enrolled), if that is the parent's, guardian's, or unaccompanied youth's preference is feasible. If the school district believes the school selected is not in the student's best interest, then the district must provide the parent, guardian, or unaccompanied youth with a written explanation of its position and inform him/her of the right to appeal its decision.
Receive transportation to and from the school of origin, if requested by the parent, guardian, or unaccompanied youth.
Do any applications receive priority in the lottery?
The short answer is no, all applications are weighted equally and the lottery is run using a randomized computer program, ensuring a fair chance for all interested families who have submitted applications. There are a few exceptions to this rule, and UDS reserves the right to give enrollment priority to any child covered by N.C.G.S. 115C-238.29F(g). Such enrollment priority may include: the siblings of currently enrolled students, the children of the school's full-time employees (limited to no more than 15% of total enrollment); and the children of the members of the board of directors (limited to no more than 15% of total enrollment).
How do applications for siblings work?
The application and lottery process includes a feature called “sibling preference” that gives weighted priority to applications for students who are siblings of current UDS students, helping ensure that multiple children from the same family can all attend UDS. If you already have a child attending UDS, you only need to fill out an application for the sibling(s) who is not yet enrolled at UDS, do not fill out an application for your child(ren) who is already enrolled and attending UDS. If you are submitting multiple applications for multiple children in different grade levels, these applications will be given “sibling priority” only once one of the applicants is offered a seat and you accept this seat. For example, if you are applying for seats for your children who are in first and third grade, and your first grader is offered a seat through the lottery but your third grader is placed on the waitlist, the moment you click “accept” on your first grader’s seat, your third grader’s application will move to the top of the third grade waitlist. Sibling preference works by giving priority to sibling applications, and by bumping the sibling of an accepted/enrolled student up to the top of their grade’s waitlist if they are not offered a seat through the lottery.
How do applications for twins or multiple birth siblings work?
If you have twins or multiple birth siblings, you only need to fill out one application. This single application ensures that if you are offered a seat, both twins or multiple birth siblings will be admitted at once.
Can I still submit an application after the lottery date?
Any applications received after February 18, 2019 at 6:30pm (date of lottery) will not be entered into the lottery but will go to the bottom of the appropriate grade’s waitlist in the order the application is received.
Can I submit my child’s Kindergarten application even if they do not meet the state age requirement?
Your child must be five years old on or before August 31st of the year they are applying for to participate in the regular lottery process. The lottery will prohibit you from submitting an application if the birthdate entered does not match the state age requirements.
My child will be starting kindergarten next year. On the application it asks for "Current School" and "Current Grade." What do I put here?
You put your child’s preschool if your child attended preschool, otherwise no information needs to be put into this area.
Do I need to attend the lottery?
No. You do not need to be present at the lottery drawing in order for your child to be offered a spot.
My child wasn’t offered a seat through this year’s lottery/waitlist process, will I need to fill out an application next year if I want to apply again?
Yes. Each time you want to enter your child’s name in the lottery, you will need to fill out a current application.
If I’m on the waitlist, when can I expect to hear if my child got in?
You will be notified by email if a position opens for your child. You will be periodically updated through the late winter, spring and summer as to your child’s position on the waitlist. It is important to keep an eye on your inbox during the waitlist process because, if you make it to the top of the waitlist and are offered a seat, you only have a short amount of time to accept the seat offering before it expires.
My child was offered a seat, what happens now?
If you are offered a seat through the lottery/waitlist, you will receive an email that allows you to either “accept” or “reject” the seat. Once you have been offered a seat, you have only a short amount of time to click “accept” during this first step, and if you fail to do so in the time frame allowed, your application will fall to the bottom of the waitlist. If you accept your child’s seat, you will receive further email communication that indicates what the next enrollment steps are, and the timeframe in which these steps must be completed.