Parent Resources
Effective communication with our parents and guardians is an essential part of the Union Day School philosophy of education. Resources for current parents and guardians can be found on this page, including downloadable forms, school policies, information about UDS programs and services, supply lists and summer project directions.
UDS Parent Teacher Organization
The Union Day Parent Teacher Organization’s mission is to foster a positive and productive relationship between parents, teachers and students by connecting opportunities within the home, school and community.
School Lunch Program
Schoolhouse Fare partners with your school to provide a secure, fast, and easy-to-use online ordering system that allows you to order from a variety of nutritious lunch menus – all transfat free and fresh made-to-order.
You can order, pay and manage your student lunches on the web.
Before and After School Care
Union Day School provides Before (BSC) and After (ASC) School Care for enrolled students
Health Services
All parents or guardians are required to submit their Student Critical Information forms within the first week of school.
Please click here to access the Critical Information Form, as well as other medical documents and information.
School Volunteer
If you would like to be a volunteer at UDS, you must undergo a background check. Background checks are valid for two years.
Click HERE to start background check.
A signed Code of Conduct must also be submitted. Please bring this form with you on the first day of volunteering. Click HERE for the Code of Conduct.
Volunteer opportunities will be sent through our newsletters.
If you would like to be a volunteer at UDS, you must undergo a background check. Background checks are valid for two years.
Click HERE to start.
A signed Code of Conduct must also be submitted. Please bring this form with you on the first day of volunteering.
Click HERE for the Code of Conduct.
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Volunteers must enter the building through the front doors and check in with the front office.
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Volunteers should then go directly to the classroom or area in which they are helping during their designated volunteer time.
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Volunteers are not permitted to visit their children in classrooms unless they are volunteering in that classroom or have cleared the visit with the classroom teacher.
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Volunteers may not remove their children from a classroom for any reason without going through our front office and following student dismissal procedures.
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Volunteers must agree to not disturb any classroom instruction during their time in the building and leave immediately after their time is completed.
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All field trip chaperones need to be approved volunteers AND be approved to attend the field trip by the classroom teacher. Parents are not permitted to “show up” to a field trip without BOTH of these approvals. This is for the safety of our students.
All visitors are required to present their driver’s license at the front desk for any school visits. Please report to the front desk immediately upon entering the campus. Sign in at the front desk upon entering the school, provide your anticipated time of departure, and sign out when departing. Any visitors who intend to leave the front lobby will need a security badge provided by reception. The same policy holds true for the Kindergarten building. Thank you for helping keep our Gryphons safe! Unauthorized persons will be reported to the Union County Sheriff’s Office.
We will be using the Visitor Aware system. We will use the system for all visitors coming into the school, require checkout with the system, signing in and out your child as well as check ins for grade events and volunteers.
Visitor Aware is a newly developed visitor system and we will be the first school in North Carolina to implement this technology. The system was developed specifically for schools. We have entered into a partnership with the developer to collaborate and further develop the system to handle all aspects of visitors in schools and we hope to be able to share our knowledge with other schools in North Carolina and across the country.
All parents or guardians are required to submit their Student Critical Information forms within the first week of school.
Please click here to access the Critical Information Form, as well as other medical documents and information.
FAQs
Welcome to Union Day School’s FAQ — your parent-friendly guide to navigating our daily routines, communication policies, and school services with ease. From morning carpool procedures and early dismissal protocols to lunch visits and hot lunch ordering, we’ve consolidated essential details to help your child’s day flow smoothly and safely. Explore the answers to frequently asked questions and feel confident knowing UDS is here to support your family every step of the way.
Regular Morning Carpool: 7:35-8:00 am — The faculty and staff assisting with morning drop-off will indicate when students can begin exiting their cars. If you arrive after 8:00 am, please park and walk your child into the front lobby.
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Early Dismissal ends at 2:30. If you arrive after 2:30, you will need to pick up your child in the dismissal line.
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If you are picking your child up for early dismissal, please email your child’s teacher and copy uds@uniondayschool.com.
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If you are picking up for early dismissal, please park in spaces at the front of the school, do not park in the carpool drop off/pick up zone.
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Please do not enter campus for regular carpool before 3 pm.
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According to Union County Sheriff's Office any parent blocking traffic could face the possibility of being ticketed. Cars cannot wait to enter the property in our designated turn lane, you cannot pull over off the road onto the farm’s property (this is private property), and the surrounding neighborhoods are not areas to park and wait.
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You must inform your child(rens) teacher(s) by email before 2pm if someone other than a parent/guardian is picking up your child(ren) in regular afternoon carpool
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You can make pick up changes in the School Dismissal Manager before 2pm. It is advisable to send a brief email to your child's teacher to ensure they see the change.
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If this person is picking up your child for early release, you must also include uds@UnionDaySchool.com in your email to the classroom teacher
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If this person is picking up your child from After Care, you must also include The Superlative Club in your email to your child(rens) teacher(s)
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You must call the school to inform our receptionist of any changes to your child(rens) dismissal plan if you make those changes after 2pm
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Absences can be reported in Infinite Campus' parent portal account.
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Please include our registrar on any emails you send to a teacher regarding your child(ren)’s absences, including, if applicable, any digital doctor/dentist notes. registrar@uniondayschool.com
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If you send your child(ren) to school with a paper note excusing a prior absence, please instruct your child to turn it in to their classroom teacher
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Any questions or concerns about attendance and absences should be directed to Mrs. Patterson at registrar@UnionDaySchool.com
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When you email faculty with questions or concerns, please allow a 24 hour turnaround for a response
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The UDS policy for contacting teachers is through UDS email or the school phone. Please note, classroom teachers are often unavailable to speak on the phone during the academic day. Teachers will not be corresponding via cell phones/text messages.
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If you need to get a message to your child’s teacher quickly, please call the school at 704-256-1494 and your message will be relayed to your child’s teacher
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If you wish to meet with a faculty or staff member, you must schedule a meeting in advance via email/phone. The daily schedules of faculty and staff cannot accommodate parent/guardian walk-in requests for meetings.
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All visitor, volunteer, and field trip chaperone policies are listed under Parent Resources
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If you would like to come and have lunch with your child, you must email their teacher the day before you plan to come. Your ID will be checked at the front desk and you will be issued a visitor badge. Lunch begins at 11:30 and ends at 12:00. You do not need to pass the volunteer background check to be able to have lunch with your child
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If you are bringing outside food for lunch, please check with your child’s teacher to see if your class has food allergies
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If you are eating with more than one child from different classrooms/grade levels, you may be asked to eat in a shared space, please be flexible about where you are directed to.
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Please click on the PDF for complete instruction on how to register for hot lunch this year.
Questions about a lunch order or to report problems with an order, please contact info@schoolhousefare.com
Parents and visitors must use the designated faculty bathrooms; they are not allowed to use student bathrooms. There are faculty bathrooms on the first and second floors; please ask a faculty or staff member to direct you to these bathrooms.
Spirit wear can be purchased through PTO and school store (see links below). Staff and faculty will not be able to assist in answering questions/providing information about Spirit Wear, please contact the PTO with any inquiries about their spirit wear orders.
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UDS School Spirit Wear Store Link: https://sideline.bsnsports.com/schools/north_carolina/matthews/union-day-school
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Union Day School PTO website: https://www.uniondaypto.com/home
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Union Day School PTO email: PTO@uniondayschool.com
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Spirit Rock is opened for purchasing.You may secure the rock and pay through your Infinite Campus parent portal account.
Follow and Like Union Day School on social media to stay updated on school news, announcements and more!
The birthday book club is a great way to celebrate your child’s birthday while growing our school library.
Purchase a book from our Amazon Wish List and in the message include your child’s name and class.
A birthday label with your child’s name will be placed in the book, and it will become a permanent part of our school library.
The birthday child will get to check out the
book first and will receive a bookmark.This notice informs parents and guardians that the after-school program will now be a nut, tree nut, nut butter, sunflower seed, and sesame/tahini-free zone to ensure the safety of students with allergies. Families are asked not to send these items for after-school use. Safe alternatives, such as soy butter (e.g., Wow Butter) or almond butter, may be sent if labeled for staff awareness.
All field trip chaperones need to be approved volunteers AND be approved to attend the field trip by the classroom teacher. Parents are not permitted to “show up” to a field trip without BOTH of these approvals. This is for the safety of our students.
All visitors are required to present their driver’s license at the front desk for any school visits. Please report to the front desk immediately upon entering the campus. Sign in at the front desk upon entering the school, provide your anticipated time of departure, and sign out when departing. Any visitors who intend to leave the front lobby will need a security badge provided by reception. The same policy holds true for the Kindergarten building. Thank you for helping keep our Gryphons safe! Unauthorized persons will be reported to the Union County Sheriff’s Office.
We will be using the Visitor Aware system. We will use the system for all visitors coming into the school, require checkout with the system, signing in and out your child as well as check ins for grade events and volunteers.
Visitor Aware is a newly developed visitor system and we will be the first school in North Carolina to implement this technology. The system was developed specifically for schools. We have entered into a partnership with the developer to collaborate and further develop the system to handle all aspects of visitors in schools and we hope to be able to share our knowledge with other schools in North Carolina and across the country.